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Hygiene reports

Use hygiene reports to understand hygiene in your issue management and support systems, such as Jira or Zendesk. Hygiene measures adherence to issue management best practices, such as issue classification and responsiveness, based on hygiene categories. Hygiene reports can help you measure overall process adherence and identify gaps in issues that resulted in delayed deployments.

Issue hygiene reports​

You can measure sprint hygiene scores with the Issue Hygiene Report and the Issue Hygiene Trend Report.

The Issue Hygiene Report shows your overall hygiene score and individual scores for each hygiene category. Scores represent hygiene misses in the designated time frame. A hygiene miss means that a ticket in your issue management system was missing an important field, failed to change status in a timely manner, or was assigned to an inactive user.

The Issue Hygiene Report. The hygiene score can help you understand how well your tickets are organized in your issue management system.

Each hygiene miss is tallied against a score of 100. A score of 100 indicates that no tickets were submitted with missing hygiene points.

Hygiene Category Score = ( Number of Tickets Missing Hygiene / Total Number of Tickets in Time Frame ) * Weight

Total Hygiene Score = Sum of Category Scores

You can use the Issue Hygiene Trend Report to analyze changes in hygiene scores over time.

Issue hygiene categories​

Hygiene misses are based on hygiene categories. The built-in categories are:

  • Idle: The ticket had no activity for a certain period of time.
  • Poor Description: The Description field was empty or contained little content.
  • No Due Date: The ticket had no due date populated.
  • No Assignee: The ticket had no assignee populated.
  • No Components: The Components field was empty.
  • Missed Response Time: The ticket failed to change status before the goal response time expired.
  • Missed Resolution Time: The ticket wasn't in a resolved status before the goal resolution time expired.
  • Inactive Assignees: The ticket was assigned to an inactive user.

Data for hygiene categories are derived from your integrations.

You can add custom hygiene categories by configuring Custom Hygiene Misses in your issue management SEI integrations. You can have up to ten categories.

You can modify the importance of each category when you configure the Issue Hygiene Report.

Configure the Issue Hygiene Report​

  1. Go to the Insight where you want to add the widget, select Settings, and select Add Widget.

  2. Select the Issue Hygiene Report widget.

  3. Configure the widget's Filters. Filters can be blank or filtered down to a desired ticket type or time frame. If you include multiple filters, they are inherently combined with an AND operator.

  4. Configure the Weights for each hygiene category.

    A lower weight causes a category to have a lower impact on the overall score, and a higher weight causes a category to have a larger impact on the overall score. A weight of zero excludes that category from the hygiene score calculation. Make sure the total of all weights equals 100.

    In addition to the built-in categories, you can add custom hygiene categories by configuring Custom Hygiene Misses in your issue management SEI integrations.

  1. On the Settings tab, select the issue management system to use for this widget. Available options are based on your configured SEI integrations.
tip

The Issue Hygiene Report is often used in conjunction with the Issue Hygiene Trend Report to show a history of hygiene scores.

Issue Hygiene Report use cases​

Here are some examples of configurations for the Issue Hygiene Report widget.

Active sprint hygiene

You can configure the widget to show your team's current sprint only. To do this, go to the Filter tab, select Sprint, and then select Includes Active Sprints Only.

Insight time hygiene

Insight time is the time range selected by the user when viewing Insights. You can configure the widget to show the hygiene score for all tickets created in the user-selected Insight time. To do this, go to the Filter tab, select Issue Created In, and then select Use Insight Time.

Issues in progress hygiene

You can configure the widget to show the hygiene score for all in-progress tickets. To do this, go to the Filter tab, select Status, and then select the statuses that correspond to in-progress tickets.

Issues in backlog hygiene

You can configure the widget to show the hygiene score for all tickets in your backlog. To do this, go to the Filter tab, select Status, and then select the statuses that correspond to backlog tickets.

Support hygiene reports​

Use these reports to analyze hygiene in your support tickets.

  • Support Hygiene Report: Measure overall quality of the support backlog along multiple dimensions (hygiene factors/categories), such as poor description, missing contact information, and idle time.
  • Support Hygiene Trend Report: Observe changes in support hygiene scores over time.

These reports are similar in functionality and configuration to the issue hygiene reports.